Capital Contribution Log — How To Use
Lives in: 07 — Firm Operations
What this is
Every time Addison or Sam pays for something on behalf of Confluxion Point — domain renewal, software subscription, hardware, contractor work, marketing spend, cash injection — it goes in this log.
Why it matters:
- Tax basis: counts toward each cofounder's basis in the LLC (matters at exit or buyout)
- Fairness: if one cofounder ends up putting in more, you can true it up via future profit distribution or have the LLC reimburse later
- Audit trail: if you ever take outside money, raise debt, or sell, you need a clean record
Where the log lives
The CSV is at ~/Desktop/Confluxion Point/internal/capital-contribution-log.csv on Addison's machine. NEEDS TO BE UPLOADED TO THIS FOLDER as a Google Sheet so Sam can see it too. (See "Upload steps" below.)
Upload steps (one-time, Addison)
- Open Google Drive → New → File upload → choose
capital-contribution-log.csv - Once uploaded, right-click → Open with → Google Sheets
- File → Save as Google Sheets (converts to native format so formulas work)
- Share with Sam (Edit access)
- Move it into this folder ("07 — Firm Operations")
Columns
| Column | What to put |
|---|---|
| Date | YYYY-MM-DD format. Date you paid, not date you logged it. |
| Contributor | "Addison" or "Sam" — exactly that, so the SUMIF works |
| Description | Plain English. "Lemlist annual subscription" not "tool" |
| Category | One of: Software, Hardware, Services, Cash, Domain, Marketing, Legal, Other |
| Amount (USD) | Pre-tax amount. Number only. No $. |
| Payment Method | Credit card / Wire / Check / Personal cash |
| Receipt / Reference | Link to receipt (Drive folder, email) or invoice number |
| Reimbursable? (Y/N) | Default N (treated as capital). Y only if the LLC will pay you back from revenue. |
| Notes | Anything else worth knowing |
Rules
- Log within 7 days of the spend. Memory fades fast.
- Default to N (non-reimbursable) — treating contributions as capital is cleaner for taxes than reimbursing yourself.
- Don't log purely personal stuff — only things actually used for Confluxion Point work.
- Keep the receipts — somewhere accessible. Drive folder works. Email confirmations work.
- Talk about the running totals quarterly — if one of you is way ahead, decide together how to true up.
Examples of things that go in here
- Domain registration (confluxionpoint.com)
- Email / Google Workspace subscriptions
- Lemlist / outreach tools
- LinkedIn Premium
- Insurance premiums (E&O, GL)
- Legal fees (LLC filing, lawyer reviews)
- Hardware bought specifically for client work
- Marketing spend (ads, sponsored posts)
- Contractor payments (designer, accountant)
- Cash transfers to the business bank account
What does NOT go in here
- Personal phone bill (even if used for some Confluxion calls)
- Personal laptop (unless purchased specifically for Confluxion)
- Coffee meetings (unless the business pays — then it's an expense, not a contribution)
- Time worked (that's sweat equity, tracked separately via vesting if you set it up)
Last updated: 2026-05-25