Firm Setup Checklist

Lives in: 07 — Firm Operations

The legal, financial, and operational items needed to run Confluxion Point as a proper firm — not just a side project. Mark each as Done / In progress / Not started.

Legal structure

• LLC formed in Utah — filed Articles of Organization with UT Division of Corporations
• EIN obtained — IRS form SS-4
• Operating Agreement signed — multi-member 50/50 (Addison + Sam). See Legal & Insurance Templates.
• Founder IP assignment + vesting agreement signed — protects against either cofounder walking with code/IP. Template from Promise Legal (free).
• Registered agent — either Addison's address or a service like Northwest ($125/yr)

Bank + accounting

• Business checking account opened (Chase, Mercury, Relay — pick one)
• Business credit card issued (for clean separation of spend)
• Wave set up for free bookkeeping. See Bookkeeping & Finance.
• Capital contribution log uploaded to Drive and shared. See Capital Contribution Log.

Legal templates ready

• MSA (Master Services Agreement) template — from LegalContractsOnline + Utah lawyer review (~$300–500 total)
• SOW (Statement of Work) template — same shop, lawyer-reviewed
• NDA template — for prospects who want one before disclosing systems
• Counter-NDA template — for prospects who ask us to sign theirs (we say yes by default; need a redline-ready version)

Insurance

• E&O (Errors & Omissions) — $1M coverage minimum. Hiscox or NEXT. ~$60–120/mo for our size.
• General Liability — $1M coverage. Same providers usually bundle with E&O. ~$30–50/mo.
• Cyber liability — optional but recommended once we're handling client credentials. ~$30–60/mo extra.
• Workers' comp — only required if/when we hire W-2 employees. Skip for now (1099 contractors don't need it).

Identity & online presence

• Domain registered — confluxionpoint.com (purchased 2026-05-19)
• Look-alike domains — getconfluxionpoint.com, tryconfluxionpoint.com (for outbound mailboxes)
• Google Workspace — team@confluxionpoint.com active
• LinkedIn company page — both cofounders linked, banner image set
• GitHub org — confluxionpoint (currently using personal accounts; switch when we add a third person)

Compliance

• AI use policy — internal document on what tools we use, what data we paste where (we sell this to clients; we should have one ourselves)
• Client data handling SOP — when we get credentials, where they live (1Password Business), retention, deletion after engagement ends

When the firm grows past 2 people

These are not yet — capture for the future:

• W-2 employee onboarding
• Workers' comp
• Updated Operating Agreement if equity expands
• 401(k) plan (Solo 401(k) until then if either cofounder wants tax-advantaged saving)

Time + cost estimate

Last updated: 2026-05-25