Firm Setup Checklist

The file/sign/open checklist to run Confluxion Point as a proper firm

Version 1 · June 29, 2026 referencefirm-opschecklist

Content

# Firm Setup Checklist

_Lives in: 07 — Firm Operations_

The legal, financial, and operational items needed to run Confluxion Point as a proper firm — not just a side project. Mark each as Done / In progress / Not started.

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## Legal structure

- [ ] **LLC formed in Utah** — filed Articles of Organization with UT Division of Corporations
- [ ] **EIN obtained** — IRS form SS-4
- [ ] **Operating Agreement signed** — multi-member 50/50 (Addison + Sam). See `Legal & Insurance Templates`.
- [ ] **Founder IP assignment + vesting agreement signed** — protects against either cofounder walking with code/IP. Template from Promise Legal (free).
- [ ] **Registered agent** — either Addison's address or a service like Northwest ($125/yr)

## Bank + accounting

- [ ] **Business checking account** opened (Chase, Mercury, Relay — pick one)
- [ ] **Business credit card** issued (for clean separation of spend)
- [ ] **Wave** set up for free bookkeeping. See `Bookkeeping & Finance`.
- [ ] **Capital contribution log** uploaded to Drive and shared. See `Capital Contribution Log`.

## Legal templates ready

- [ ] **MSA (Master Services Agreement)** template — from LegalContractsOnline + Utah lawyer review (~$300–500 total)
- [ ] **SOW (Statement of Work)** template — same shop, lawyer-reviewed
- [ ] **NDA** template — for prospects who want one before disclosing systems
- [ ] **Counter-NDA** template — for prospects who ask us to sign theirs (we say yes by default; need a redline-ready version)

## Insurance

- [ ] **E&O (Errors & Omissions)** — $1M coverage minimum. Hiscox or NEXT. ~$60–120/mo for our size.
- [ ] **General Liability** — $1M coverage. Same providers usually bundle with E&O. ~$30–50/mo.
- [ ] **Cyber liability** — optional but recommended once we're handling client credentials. ~$30–60/mo extra.
- [ ] **Workers' comp** — only required if/when we hire W-2 employees. Skip for now (1099 contractors don't need it).

## Identity & online presence

- [x] **Domain registered** — confluxionpoint.com (purchased 2026-05-19)
- [x] **Look-alike domains** — getconfluxionpoint.com, tryconfluxionpoint.com (for outbound mailboxes)
- [x] **Google Workspace** — team@confluxionpoint.com active
- [ ] **LinkedIn company page** — both cofounders linked, banner image set
- [ ] **GitHub org** — `confluxionpoint` (currently using personal accounts; switch when we add a third person)

## Compliance

- [ ] **AI use policy** — internal document on what tools we use, what data we paste where (we sell this to clients; we should have one ourselves)
- [ ] **Client data handling SOP** — when we get credentials, where they live (1Password Business), retention, deletion after engagement ends

## When the firm grows past 2 people

These are not yet — capture for the future:
- W-2 employee onboarding
- Workers' comp
- Updated Operating Agreement if equity expands
- 401(k) plan (Solo 401(k) until then if either cofounder wants tax-advantaged saving)

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## Time + cost estimate

| Setup | Time | Cost |
|---|---|---|
| LLC formation | 1 hr | $54 (UT filing fee) |
| EIN | 15 min | Free |
| Operating Agreement (template + 1hr lawyer) | 2 hr | $300–500 |
| Founder IP + vesting | 1 hr | Free template |
| MSA/SOW templates + lawyer review | 2 hr | $300–500 |
| Bank account open | 30 min | $0 (Mercury) or $25 (Chase) |
| Wave setup | 30 min | Free |
| E&O + GL insurance quote | 1 hr | $90–170/mo recurring |
| Capital log upload | 5 min | Free |
| **Total one-time** | ~8 hours | **~$700–1,100** |

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_Last updated: 2026-05-25_

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